The Mission

We are a preclinical biotech company in a high-velocity fundraising phase. We need a "White-Glove" Executive Assistant to ensure our investor pipeline moves flawlessly. You will be the engine behind our outreach, ensuring every investor interaction is met with a professional, timely, and organized response.

The Priority: "The Concierge Experience"

Your goal is a seamless investor journey. From the moment a pitch ends, you are responsible for ensuring the "next step" happens immediately. You will manage the logistics and the "people side" of our fundraising so the scientific team can remain focused on the lab and the high-level strategy.

Primary Responsibilities

●      HubSpot Pipeline Management: Primary responsibility for data entry. You will log all meeting notes, update investor stages, and—most importantly—set and monitor follow-up reminders so no lead goes cold.

●      Investor Research: You will perform background research regarding potential investors to identify alignment between Lipovectra and their investment theses.

●      Investor Ghostwriting: You will draft high-quality, professional follow-up emails based on shorthand notes provided by the leadership team. You must be able to capture our tone and ensure technical terms are used correctly.

●      Precision Scheduling: Manage complex calendar coordination between Zurich, Chicago, and Oregon. You will own the 8:00 AM – 11:00 AM Central window to bridge these time zones and finalize logistics.

●      Process Optimization (Bonus): While data entry is the baseline, we highly value someone who can eventually build automated workflows in HubSpot to streamline our outreach.

Qualifications & Skills

●      Experience: 2+ years as an EA, ideally in a startup or VC environment.

●      Writing Excellence: You must be a strong writer. You can take a bulleted list of "key takeaways" from a meeting and turn it into a polished, persuasive investor email.

●      HubSpot Proficiency: Direct experience with HubSpot data entry and task management is required.

●      The "9-Hour Spread" Logic: You must be a master of time zone math, ensuring invitations are sent correctly for participants across Europe and the US West Coast.

●      Availability: Must be consistently available during the core window of 8:00 AM – 11:00 AM Central.

Key Performance Indicators (How we’ll measure success)

1.     Follow-up Speed: 100% of post-meeting follow-ups drafted and ready for review within 12 hours.

2.     CRM Accuracy: Zero "stale" deals in HubSpot; every active investor has a documented "Next Task" assigned.

3.     Scheduling Friction: Zero "time zone errors" in calendar invites.